Implementing the Federal Terminal Agreement Program

1. Departmental Procedures

   1. Consult with employee regarding the Federal Terminal Agreement Program.
   2. Notify the tenured faculty member or continuous appointment academic professional of the right to consult legal counsel.
   3. Certify the employee's eligibility for the program.
   4. Receive the completed Federal Terminal Agreement from the employee.
   5. Complete the department's section of the Federal Terminal Agreement and the cover letter articulating why the use of the terminal agreement is in the best interest of the University.
   6. Photocopy the agreement and forward the original for the appropriate signatures: dean, provost, chancellor, and/or vice president.
   7. Send the signed original agreement to the Office of Human Resources for approval by the Vice President, Human Resources.
   8. Once the college has received a fully-executed copy of the agreement, enter the appropriate PeopleSoft data according to the instructions included in the business process for Ending an Appointment for Employee Receiving a Severance Package. If the individual is paid 9 over 12, refer to the 9 month Appointments Paid over 12 Months business process.
   9. Send vacation balance verification to Employee Benefits if vacation payout is needed.
   10. Have the employee sign the Release and Benefit Election forms as of the Last Day of Employment and forward them to Employee Benefits, who will complete data entry for the lump-sum cash payment after the completed documentation is received.

2. Employer Procedures

   1. Determine vacation payout dollar amount and enter information into the Human Resource Management System (HRMS).
   2. Complete data entry for the lump-sum cash payment after the completed documentation is received.

3. Employee Procedures

   1. Complete employee portion of the Federal Terminal Agreement and submit to department.
   2. Sign the Release and Benefit Election forms on the Last Day of Employment and forward to Employee Benefits.