ACUPA 2014 Conference Schedule

ACUPA Pre-Conference Workshop
Sunday, October 19, 2014
1:00 pm – 5:00 pm

Session 1: What's in Your Tool Box?

1:00pm-2:00pm, Sunday, 10/19/14
Presenters: Michele Gross and Joshua Adams

Hammer? Level? Measuring tape? Nope! Policy on policy, impact statement, a guide to writing policy, templates, and more fill our toolbox for policy development and maintenance. With strong instruments, policy administrators can ensure a robust development process to produce a consistent product that aligns with the institution's mission and is embraced, understood, and used by the entire community. We understand the value of having institutional polices, but policies without effective methods to develop, codify, promulgate, and distribute are of minimal benefit. During this engaging session, led by experienced policy professionals, attendees will learn about effective tools to aid in the development of institution-wide policies, and walk away with concrete examples to consider or compare to the tools in their own toolboxes. In addition, attendees will learn about key considerations for the development or redesign of these essential tools at their own institutions.

Session 2: Considerations in Developing a Policy on Policies

2:00pm-3:00pm, Sunday, 10/19/14
Presenters: Carol Smith, Haeryon Kim, and Cynthia Stengel

Because a policy on policies is the foundation of an institutional policy system, those tasked with establishing a policy system at their college or university need to start with the development of this document. But how to begin? This presentation outlines a proven process for developing a policy on policies that is in alignment with best practices and responsive to local conditions at the institution.

Session 3: Round Table Discussions

3:30pm-5:00pm, Sunday, 10/19/14
Presenters: Patrice DeCoster and Amy Smith

Participants will have an opportunity to rotate among discussion tables, which are facilitated by seasoned policy administrators and managers, on topics such as:

  • Starting a Policy Program
  • Maintaining a Policy Program
  • Policy Library Technology
  • Policy Lifecycle
  • Helping Policy Owners Understand Their Role

Regular Sessions
Monday-Tuesday, October 20-21, 2014

Concurrent Session 1: First-hand Voices from U.S. Policy Practitioners

9:45am-10:45am, Monday, 10/20/14
Presenter: Nancy Capell

This presentation will explore outcomes from the Institutional Policy Project, which involves a collaboration between the University of Melbourne, University of California – Berkeley, Otago Polytechnic in New Zealand, and Pacific Adventist University and Island Research and Consultants in Papua New Guinea. This presentation will specifically explore responses provided by United States university policy administrators and senior institutional managers through interviews (25) and survey responses (over 50). The presentation will consider how policy administrators conceive policy and the policy cycle. In addition, the presentation will explore the various ways in which institutions frame and conduct policy work, through policies on policy ("meta-policy"), policy repositories, and policy management approaches. The presentation will celebrate a number of good practices revealed through the US-based research.

Concurrent Session 2: A Tale of Policy Restructure

11:00pm-12:00pm, Monday, 10/20/14
Presenters: Jessica Teets

Are your policies central to the mission of your institution? Are their requirements consistent? Do they leave room for flexibility? These are some of the questions Purdue University asked about each and every policy in its library. Learn how they took a step back from churning out policies to answer these questions, and see what they're doing to restructure their approach to administrative policy for their institution.

Concurrent Session 3: Building Your Policy Skill Set

4:15pm-5:15pm, Monday, 10/20/14
Presenters: Rebecca Deardorff, Lynda Lloyd, Donna Meeks, Robert Schur

This session will explore some of the skills that can be teamed with policy administration and how they have assisted individuals to expand their unit's services and their own role within the institution. A panel of four seasoned professionals in the policy administration arena will give brief talks on complimentary job duties or knowledge they bring to the job at their university or college (including the areas of compliance, legislative liaison, rule-making, and governance) and what these additional skills offer that are transferable into the policy administration field. Following these brief individual discussions, the panel will open up the discussion to the attendees for a free-wheeling question/answer and comment period regarding other skills and complementary knowledge necessary for the policy administrator. Come join the discussion.

Concurrent Session 4: Clery Act Compliance Updates

9:45am-10:45am, Tuesday, 10/21/14
Presenters: Martha Talman

Campus security in general, and specifically sexual assault, are at the forefront of higher education today with regulations, guidelines, and best practices emanating from the Department of Education, the Department of Justice, Congress, and the White House. Colleges and universities must understand current requirements, and compliance must be a priority to protect students and limit institutional liability. Recent amendments to the Clery Act involving in the reauthorization of the Violence Against Women Act (VAWA), often referred to as the Campus Sexual Violence Elimination (SaVE) Act, include new and revised policy statements, modifications of written procedures, revised definitions, expanded reporting requirements, explicit educational and training mandates, and increased transparency and accountability. These obligations, as well as the results of a survey of Clery-related policy statements at U.S. colleges and universities, will be discussed in an attempt to distill the main policy approaches. Policy offices involved in developing content will find this information particularly useful, but all policy offices should be instigating a review of affected policies to assess compliance under the new regulations that go into effect on October 1, 2014. Participants will come away with a thorough understanding of the updated Clery Act policy requirements and become familiar with several different approaches to compliance.

Concurrent Session 5: A Comprehensive Policy Repository

1:15pm-2:15pm, Tuesday, 10/21/14
Presenters: Amy Smith

It can be challenging to build and maintain a comprehensive policy library. Among many obstacles, populating the system can touch on sensitive issues of ownership and oversight. Units on campus worry about the loss of control when submitting their policies to the university‐wide policy library. The Policy Office at the University of Kansas has experience navigating these concerns. The University of Kansas moved from being a centralized organization to a decentralized one. The schools and units appreciated the autonomy and were cautious of initiatives that handed over control. However, in a decentralized model it is even more critical that policies be located in a central repository– with decision‐making in the hands of so many units it is an incredible challenge for people to find the information they need without coordination. Since our beginning in 2008, the Policy Office has refined the process of creating buy‐in, and even appreciation, for the role of a central policy repository for official policies. Our model is based on a customer‐service focus; we see and brand ourselves as policy advocates for the units.

Concurrent Session 6: Policy Management Potpourri

3:45pm-4:45pm, Tuesday, 10/21/14
Presenters: Candice Fischbach and Heather Foster

This session is designed to allow a free-form exchange of questions and answers from policy managers in the audience. This would be a great opportunity for colleagues to learn/share best practices. It is also the opportune time to ask that burning question that is still on your mind after attending all the great policy sessions before this one!

ACUPA 2014 Conference Planning Committee;

Donna Ball, Memorial University of Newfoundland
Rebecca Deardorff, University of Washington
Patrice DeCoster, SUNY Empire State College
Candice Fischbach, University of Texas at Austin
Heather Foster, University of Texas at San Antonio
Lynda Lloyd, Northwest Arkansas Community College
Donna Meeks, Old Dominion University
Peter Newman, University of California San Diego
Amy Smith, University of Kansas
Christine Tata, University of Texas Southwestern

October 19 22, 2014
Orlando, Florida