Arranging Travel

Procedures for arranging travel are intended to promote the safety and comfort of the traveler, while ensuring that the University receives maximum value for the money spent. Before planning travel, knowledge of the University (and/or Sponsored funds) travel policy and procedures is necessary.

Factors to Consider

Estimate the cost of the trip by selecting appropriate vendor:

• University U-Wide Contracts

  The University encourages support of contract vendors, see website:
  http://uwidecontracts.umn.edu/

  • Travel agencies (see Appendix E - Preferred Travel Agencies).
  • Hotels (see Appendix F - Local Hotel Discounts and Appendix G - Hotel Chain Discounts).
  • Car rental agency (see Appendix J - Commercial Vehicle Rental Rates).
  • Fleet Services offers cost effective solutions for automobile transportation. (See Administrative Procedure: Renting a Vehicle). (Fleet Svcs)
  
  

• Community Economic Development website

  The University encourages the use of community and minority vendors, see website:
  http://uwidecontracts.umn.edu/

Travel Authorization:

Departments have the discretion to require their employees to obtain permission to travel before expenses are incurred. Pre approval can be obtained via email communication with authorized approver or by processing a Travel Authorization in the financial system.

Additional Resource Information:

See Administrative Policy: Traveling on University Business - Appendix A - State Department Advisories, Appendix D - Traveling on University Business Rates and Appendix H - Travel Web in Appendices and Related Information for related policies.